I have built and now maintain a site for my local golf club and I frequently receive .doc files for publication.
I have been saving them as html before using the ‘Link to File’ action to make them available. They often need a deal of configuration after conversion whereas the doc files are OK.
Which route should I take. Link to doc or Link to html? I would appreciate some guidance.
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Why not save the .doc as and .pdf and link to that?
Dale Josephson
Dale Josephson Consulting
Apple Developer & Support
On Sep 19, 2011, at Monday11:39 AM, John Bates wrote:
I have built and now maintain a site for my local golf club and I frequently receive .doc files for publication.
I have been saving them as html before using the ‘Link to File’ action to make them available. They often need a deal of configuration after conversion whereas the doc files are OK.
Which route should I take. Link to doc or Link to html? I would appreciate some guidance.
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I have been saving them as html before using the ‘Link to File’ action to make them available.
Do you mean that you have been using Word to convert them to HTML format? Coz just sticking .html on the end is not the way to go.
Personally I totally avoid .doc files for several reasons.
Not everyone (believe it or not ) has Word or wants it. These files can also harbour Macro viruses and some Corporates block them.
PDF files are truly cross platform and easily viewed using any number of free apps and my opinion a far better/safer option.
David
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On 19 September 2011 19:39, John Bates email@hidden wrote:
I have built and now maintain a site for my local golf club and I
frequently receive .doc files for publication.I have been saving them as html before using the ‘Link to File’ action to
make them available. They often need a deal of configuration after
conversion whereas the doc files are OK.Which route should I take. Link to doc or Link to html? I would appreciate
some guidance.Unless you’re being paid to maintain the site I’d send them back and insist
on PDFs or plain text.
Roger
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Thanks everyone. The answer is clear. I shall ask for pdfs in future and if I can’t get them, I’ll convert them myself. (I’m not being paid).
This forum is brilliant!
Regards
John
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A quick question. If I have to accept doc files, is it OK to use Word for Mac to convert to pdf or is there another way?
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chose print and then on the bottom left click on pdf and select “save
as pdf”
On Sep 19, 2011, at 3:05 PM, John Bates wrote:
A quick question. If I have to accept doc files, is it OK to use
Word for Mac to convert to pdf or is there another way?
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Thanks G.
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John,
To make your work process a little more efficient, you can edit the “Save as PDF” to add more save options - i.e. the folder where the files are to be saved. In the Print window, click on the “Save as PDF”, then click “Edit Menu”, then the “+” in the new window, select the folder, then “Choose” to save. The result is the pdf will be saved to the specified folder when the option is selected.
Although I haven’t tried in for an internet file, there is an option to add metadata to the pdf - title, author, subject, keywords - to make the pdf searchable.
Bryan
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Thanks Bryan. Let me be sure I have this right. When I receive a doc file as an attachment to an email, I have to right click and ‘save as’ and save it to my hard drive as a doc file. Then I go to File>Print and save as pdf. I choose edit menu once and set the folder to where I want them always to go. Have I got it?
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Hi John,
I assumed that you will be receiving the docs a on a regular basis and suggested a way to make the workflow more efficient by providing a second option to “Save as PDF” so that you would not have to select a folder each time you used the “Save as PDF” command.
The method I described in the earlier post details how to set up a second option for “Save as PDF” - for example, the folder is titled “Golf”. Once you have set up “Golf” using the Edit Menu, the next time you want to save a new doc file as a pdf. you would select Print>PDF>Golf and the file would be saved as a pdf in your Golf folder using the docs original title.
Also, if you have the ability in your email software to open the document directly, this would speed up your workflow a even more.
If you have any issues, you can email off-list.
Bryan
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